Partnership is a critical success factor for long term access to data from small or short-lived projects. This depends on a thoughtful dialogue between the project team and their preservation partner. Thorough documentation will be required.
In this case note we examine the relationship between the relatively short lived Freeze Frame project at the Scott Polar Research Institute and the institutional repository which offered to provide long term preservation services to ensure ongoing access at the end of the project. This study shows that small organisations don't necessarily need to establish a sophisticated preservation infrastructure when they embark on digitisation and that partnerships need need to be managed but can bring unexpected benefits to both parties.