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'Personal Digital Preservation: Photographs and Video' by Richard Wright

{jcomments on} ‘The Digital Preservation Coalition (DPC) Technology Watch Report Personal Digital Archiving provides an overall approach and methodology for putting one's “digital house” in order. My purpose in this case note is to add the gory detail about digital photos and video, giving a one-person case study. I say exactly what software and processes I use (and which ones I've considered but rejected, or used and discarded), and try to be frank about successes and...

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Preservation Planning for Personal Digital Collections by Paul Wilson

A condensed version of this case note also appears in the Technology Watch Report Personal Digital Archiving by Gabriela Redwine. Paul Wilson’s case note summarizes his attempts to find a suitable preservation planning process and associated documentation to apply to his personal digital collections. Since he could find no preservation planning process appropriate to individuals, he obtained a slide set detailing a simple preservation workflow from the Digital Preservation Coalition, and used...

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Business continuity procedures – UK Data Archive, University of Essex

This case note was developed in 2015 as part of the work for the 2nd edition of the Digital Preservation Handbook. Business Continuity planning and practice involves organizations proactively preparing for potential incidents and disruptions in order to avoid suspension of critical operations and services, or if operations and services are disrupted, that they resume operations and services as rapidly as required by those who depend on them. The development and use of a business continuity...

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Assessing long term access from short term digitization projects

Appropriate and timely examination of the digital preservation plans of digitization projects can have a lasting impact. Projects may not know or understand the risks they run. Simple assessment can help them identify and address these risks sooner rather than later. Digitization projects often - and sensibly - start by establishing and meeting the needs of a modern user community and are mostly funded over a short term. But the outputs from digitization projects are likely to be valuable in...

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Practical Preservation: West Yorkshire Archive Service accepts a digital collection

Nobody has the perfect answer to digital preservation for every case. If we try we may fail; if we don’t try we will certainly fail. Digital Preservation can be intimidating for organizations which have previously been used to managing and collecting paper archives. In this case note, staff from West Yorkshire Archives Service report on their experience in taking their first large digital archive. This made them confront new problems and new ways of working, they conclude that If we try we...

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Small Steps - Long View: how a museum service turned an oral history headache into an opportunity

The benefits of digital preservation can be expressed in terms of new opportunities they create in the short and long term. Even relatively simple steps can bring early rewards if properly embedded within the mission of an organization. This case note examines Glasgow Museums' approach to its large and growing digital collections. It describes how some simple steps in addressing digital preservation have created short and long term opportunities for the museums. They used some very...

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ASR2: Using METS to keep data and metadata together for preservation

Long-term access is improved when content and metadata are wrapped in a single package. In this way data managers will be able to access technical and administrative information with the content. The METS standard can help achieve this. This case note examines the 'Archival Sound Recordings 2' project from the British Library, noting that one of the challenges for long term access to digitised content is to ensure that descriptive information and digitised content are not separated from each...

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Welsh Journals Online: Effective Leadership for a Common Goal

Long-term access often requires co-operation from many staff. There is a risk that responsibilities are unclear. Consequently it is important that a senior member of staff is charged with delivering an organization’s digital preservation strategy. This case note examines a complex digitisation project at the National Library of Wales from the perspective of the organisation. There are many parties with an interest in digital preservation and many different skills are required. This creates a...

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Cabinet Papers: Policy as a Measure of Commitment

Digital preservation policies indicate whether an organization is committed to long-term access. Grant giving organizations should request copies of applicant’s digital preservation policies when funding data creation. In this case note we examine the relationship between policy and practice in digital preservation. The National Archives has digitised a significant volume of the UK's Cabinet Papers, using techniques and practices that they have developed over many years. It has considerable...

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Freeze Frame: Preservation Partnerships

Partnership is a critical success factor for long term access to data from small or short-lived projects. This depends on a thoughtful dialogue between the project team and their preservation partner. Thorough documentation will be required. In this case note we examine the relationship between the relatively short lived Freeze Frame project at the Scott Polar Research Institute and the institutional repository which offered to provide long term preservation services to ensure ongoing access...

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