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Newsroom

DPC Members invited to 'Connecting the Bits' Networking Event in York - 30 June 2015

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The Chair of the Digital Preservation Coalition cordially invites…

…The Bank of England, British Library, Cambridge University Library, Digital Curation Centre, Jisc, Lloyds Banking Group, The National Archives, National Library of Scotland, National Library of Wales, National Records of Scotland, NATO, Open University, Public Record Office Northern Ireland, Research Councils UK, United Nations Secretariat, University of London Computer Centre, University of Oxford, University of Sheffield, Aberystwyth University, Archaeology Data Service, The Archives and Records Association, BBC, CyMAL, Digital Repository of Ireland, English Heritage, HSBC, King's College London, Leeds University Library, London School of Economics (LSE) Library, National Library of Ireland, Parliamentary Archives, Portico, Portsmouth University, RCAHMS and RCAHMW, RIBA, Royal Museums Greenwich, Tate, Trinity College Library Dublin, University of East London, UK Data Archive , UK LOCKSS Alliance, University of Edinburgh, University of Glasgow, University of Hull, University of Manchester Library, University of St Andrews, University of Warwick, University of York and the Wellcome Library…

…to send a delegates to the DPC Members Networking Event ‘Connecting the Bits’, at Gray’s Court Hotel, York on Tuesday 30th June 2015, 1000 - 1630

We will be holding an "unconference style" day of knowledge exchange on digital preservation challenges. The agenda will be set by you, our members, on the day. Connecting the Bits will be an opportunity for us all to align around key themes that we can discuss and tackle collaboratively over the coming year with the support of the DPC's Research and Practice work stream.

  • Full members can register up to 3 delegates and are asked to prepare a 3 minute presentation on 3 key topics: 1 recent success story from their organisation, 1 key digital preservation challenge faced, and 1 notable example of upcoming work.
  • Associate Members can register 1 delegate for the event.

Connecting the Bits is likely to be most useful for middle managers and practitioners who are engaged in digital preservation activities at your organisation. Delegates can be drawn from any department, project, partnership or constituent of the institution so long as they are able to contribute to and benefit from an open discussion on digital preservation and cognate issues.  Delegates will be expected to participate in a range of activities which introduce their own current and future work, which review the work of others and which help inform the work of the Coalition in the coming year.

The event will be help under ‘Chatham House Rules’, therefore allowing members to share genuine challenges and present emerging tools and processes without them being reported outside. An outline programme and details of logistics may be found on the events page of the DPC website.

Allocated places for full and associate members will be guaranteed for 1 month from registration opening, and after that time any spare places may be taken up by any member organisation upon request.

RSVP by registering online by 30th April 2015:

http://www.dpconline.org/events/details/94-connecting-the-bits-2015?xref=123

   

'Excellent' rating for 4C Project at final review

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20150324_152157The 4C Project received an 'EXCELLENT' rating, the highest achievement possible, at its final review which took place in Luxembourg on Tuesday 24th March.

The European Commission’s review panel especially praised the DPC's work in communications and engagement and were surprised and impressed with the sheer number of opportunities the project had created to interact with a broad range of stakeholders. They also remarked on the excellence of the sustainability plan and the unusual amount of detail it included.

All of the deliverables were accepted with no further adjustments or modifications required.

The reviewers were particularly pleased with the Curation Costs Exchange and the Digital Curation Sustainability Model (DCSM), and encouraged the digital curation community to make efforts to sustain these resources.

4C Project co-ordinator Neil Grindley from DPC member Jisc is delighted with the outcome of the meeting. “All comments from the reviewers are very positive and are a great endorsement,” he says, “not only of all the hard work and commitment demonstrated by the project partners – but also of the contribution made by the advisory board and the many stakeholders who took the time to participate in the 4C work and contribute their expertise to shaping our outputs.”

The vision of the 4C Project has been to help organisations across Europe to invest more effectively in digital curation and preservation. Research in digital preservation and curation has tended to emphasize the cost and complexity of the task in hand. 4C has reminded the community that the point of this investment is to realise a benefit, so our research must encompass related concepts such as ‘risk’, ‘value’, ‘quality’ and ‘sustainability’.

A full and official report from the European Commission will be issued to the project team following the review, outlining their observations and recommendations. 

   

Recording now available for DPC 'Technology Bytes' webinar with Ed Pinsent and Steph Taylor, ULCC on 'Preservation Planning Tools'

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The recording from our DPC 'Technology Bytes' webinar session with Ed Pinsent and Steph Taylor at ULCC and their presentation on Preservation Planning Tools is now available online. Members can watch the recording of Ed and Steph's presentation in the members area of the DPC website using their login. 

   

Vacancy at the British Library: Senior Software Engineer (Digital Preservation)

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  • Ref: COL00118
  • Position Type: Permanent   
  • SALARY RANGE: Boston Spa £28,450 - £33,041 St Pancras £31,858 - £36,087 (Grade B)
  • LOCATION: Boston Spa or St Pancras

The British Library is one of the World’s greatest research libraries, committed to providing researchers with access to reliable digital content now and into the future. Our digital collection is one of the most exciting and heterogeneous in the world, containing everything from digitised books and newspapers to born digital maps, eBooks and sound.

This is a great opportunity to help preserve our digital library content. As a software engineer within the digital preservation team, you will assess, develop and test digital preservation tools and services in a test-bed environment as part of a research programme. Liaising closely with Library colleagues, you will then help to integrate effective solutions into operational units, ensuring the authenticity and accessibility of digital collection content now and into the future.

Possessing excellent Java or .NET development skills combined with strong scripting experience, you will be able to quickly install, develop, test and debug software in a structured manner. You will also be able to demonstrate excellent team-working and communication skills, being able to convey your interest in the long term preservation of our digital heritage collections.

For further information and to apply, please visit www.bl.uk/careers quoting vacancy ref: COL00118

Closing Date: 19/04/2015

Interview Date: Boston Spa 12/05/2015 St Pancras 11/05/2015

   

New roadshow date announced: Registration now open for DPC 'Getting Started in Preservation' event, London, 23rd April 2015

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The Digital Preservation Coalition (DPC) is delighted to invite you to join us at a workshop at Bartholomew Square in London, on 23rd April 2015 which will equip collection managers, archivists, librarians and conservators with the skills necessary for ‘Getting started in Digital Preservation.’

This day long introduction assumes no prior knowledge except a willingness to engage with digital preservation and participants will learn how to apply techniques of assessment, risk management and planning to help secure their digital collections through a series of presentations, case studies and exercises.

The event will help participants:

  • Understand the range of issues associated with digital preservation
  • Survey and characterize a digital collection
  • Undertake preliminary risk assessment to manage their own digital collections
  • Understand preservation planning and write a basic preservation plan
  • Meet and network with others locally working in digital preservation

Places are strictly limited and should be booked in advance.  Registration will close one week before the event and early booking is recommended as we expect these events will be popular. 

Registration is free for DPC members and costs £30 per person for non-members in attendance and should be paid by cash or cheque on the day or in advance. 

For more information and to register for this event, visit the DPC events page.

  • Looking for an intermediate approach to Digital Preservation...? Details of our 'Making Progress in Digital Preservation' Roadshow are coming soon.
   

Places still available for DPC 'Getting Started in Digital Preservation' Event at the University of Leeds, 31 March 2015

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The Digital Preservation Coalition (DPC) is delighted to invite you to join us at a workshop at the University of Leeds, 31 March 2015 which will equip collection managers, archivists, librarians and conservators with the skills necessary for ‘Getting started in Digital Preservation.’

Places are still available for this day long introduction which assumes no prior knowledge except a willingness to engage with digital preservation.  Through a series of presentations, case studies and exercises, participants will learn how to apply techniques of assessment, risk management and planning to help secure their digital collections.

Presentations and exercises will help participants:

  • Understand the range of issues associated with digital preservation
  • Survey and characterize a digital collection
  • Undertake preliminary risk assessment to manage their own digital collections
  • Understand preservation planning and write a basic preservation plan
  • Meet and network with others locally working in digital preservation

Places are strictly limited and should be booked in advance.  Registration closes tomorrow, 24th March 2015 at 1700.

Registration is free for DPC members and costs £30 per person for non-members in attendance and should be paid by cash or cheque on the day or in advance.

For more information and to register for this event, visit the DPC events page.

  • Looking for an intermediate approach to Digital Preservation...? Details of our 'Making Progress in Digital Preservation' Roadshow are coming soon.
   

Recording now available for DPC 'Technology Bytes' webinar with Ricardo Vieira, INESC-ID on the TIMBUS Project's HoliRisk Tool

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The recording from our DPC 'Technology Bytes' webinar with Ricardo Vieira, INESC-ID on the TIMBUS Project's HoliRisk Tool is now available online. Members can watch the recording of Ricardo's presentation in the members area of the DPC website using their login. 
   

UN ARMS seeks consultant to assist in revising SOPs for accessioning digital records

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  • Digital records management consultant
  • United Nations Secretariat Archives and Records Management Section

Background and context

The Archives and Records Management Section (ARMS) of the United Nations Secretariat identifies, preserves and provides access to  records that document the history of the UN. ARMS is responsible for all aspects of recordkeeping within the United Nations Secretariat, ranging from measures to ensure that UN officials create records in the course of their duties, through the management of records in UN offices, to preserving and making records of continuing value accessible as archives.

On an ad hoc basis ARMS has received digital records through a range of means and transfer instruments, and in a variety of formats and on a variety of media from Secretariat offices for over 10 years.   ARMS is currently developing an enterprise guidance/governance framework for a digital continuity and preservation programme to be implemented by a range of stakeholders in the Secretariat, including content providers and ICT professionals.

However, until an enterprise approach is fully implemented, it is likely that ARMS will continue to receive ad hoc transfers of digital records.  While established procedures and tools are in place for the transfer, acceptance, and accessioning of hard-copy records, they have not been fully developed for digital records and ARMS is seeking to develop Standard Operation Procedures (SOPs) for ad hoc transfers of digital records in line with accepted best practices, norms and standards.

Term of Reference

ARMS seeks an expert to assist ARMS in the development of Standard Operating Procedures (SOPs) for accessioning digital records, in specific, by reviewing draft SOPs and related guidance and using three (3) case studies. The SOPs will be used by ARMS staff.

The consultant must have experience of, and expertise in, the acquisition and implementation of digital records that have digital continuity requirements. The consultant’s advice and actions must be consistent with ARMS’ target and current digital preservation standards (e.g. OAIS/ISO 14721, PAIMAS/ISO 20652, and ISO 16363) and best practices.

The consultant will work with an ARMS Project Manager to review the accession practices for three datasets that ARMS has received.  The datasets reflect the three principle ways in which, historically, digital archives have been transferred to ARMS.  The datasets contain highly sensitive information.  The records are of enduring value and will require preservation.

Objectives and targets

Improve processes for accessioning digital records by providing expert advice and assistance to ARMS.

Tangible outputs of the work assignments

Revised draft SOPs for the three datasets.  Summary information about the datasets:

  1. A dataset comprised of born-digital records in a variety of formats (Microsoft Office files, PDFs, audio files, video files, emails) and analogueThe dataset is approximately 20 GB. ARMS provided support to the creating office during the winding-down phase in 2014.
  2. Digital surrogates (preservation and access copies) generated from analogue originals already accessioned and/orThis collection is a combination of audio-visual records files extracted from floppy disks which were delivered on a multiple media (hard-drives and LTO tapes).  The total volume of this dataset is approximately 1.5 TB. All audio was digitized as WAVE and MP3 files, and all video was digitized as ProRes 422 and H.264 files.  Files from the floppies were largely backup files in text format. ARMS managed a preservation process in 2014 that produced the digital copies.
  3. A dataset comprising a database with digital object storage currently stored offline on secured external hard drives or on stand-alone servers. The database 47519 records and 11818 digital objects. It is a TRIM v.6 database running on a Windows SQL server, size total to about 200G; the digital objects are in PDF format, and the volume is approximatelyThe server has four hard drive backup copies, and a password secured LTO tape backup copy. ARMS managed the winding down and transfer of this dataset to ARMS in 2012-2013.

Delivery of Services

The consultant will work with ARMS for three (3) business days, including two days on-site at UN HQ in New York. 

The consultant must be able to provide services before 8 May 2015 and deliver revised draft SOPs within two (2) weeks of on-site work at UNHQ.

Payment will be contingent of the completion of 3 days of service and delivery of drafts.

Project Management

ARMS will provide the consultant with:

  • Existing relevant SOPs (including drafts), standards and guidelines
  • Detailed technical information about TRIM, its configuration, metadata elements, etc.
  • Known contextual and technical information about the datasets
  • Information on resources, budget, ICT capability and requirements within ARMS and, as necessary, within the Secretariat.

Proposal requirements

  • Brief statement of the objectives of the consultancy
  • A list of similar materials developed by the proposer, with brief description and technical details, ideally supported by sample content
  • Two references
  • Fee, inclusive of all expenses, for the delivery of 3 days of services and draft SOPs

 Please submit proposals to Stephen Haufek, UN ARMS: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

ARMS : https://archives.un.org/
 10 March 2015

   

The Bank of England Archives joins the Digital Preservation Coalition (DPC)

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The DPC is delighted to welcome the Bank of England Archives as its newest member. 

The Bank of England Archive contains over 80,000 files and individual records relating to all aspects of the history of the Bank and its work, dating from its foundation in 1694 to the present.

“As part of its mission to promote the good of the people of the United Kingdom by maintaining monetary and financial stability, the Bank of England is committed to being open and accountable,” explains Dr. Mike Anson, the Bank of England’s Archive Manager. “To underpin this transparency the Bank of England Archive collects, stores and makes available Bank records which are of business and research value.”

“Joining the DPC is an important step towards the Bank meeting the digital challenge. We hope it will give us access to specialist knowledge and advice, the experiences of other information professionals, especially those in the business field. As a member of the board, we are also looking forward to being involved in the development of digital preservation more generally.”

“It is a great pleasure to welcome the Bank of England Archives to the DPC,” said Laura Mitchell, Chair of the DPC and Deputy Keeper of the Records of Scotland. “It is very encouraging that more and more organisations from across both public and private sectors are actively working to managing this so-called ‘digital dark age’ and to see this reflected in our membership.  This means that we are in an increasingly strong position to address the specific challenges faced by those organisations from within corporate environments, as well of those within the public sector.”

 Click for more information about:

   

Registration now open for 'IT's Personal: collecting, preserving and using personal digital archives,' London, 28th April 2015

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The Digital Preservation Coalition (DPC) is delighted to announce details of a specialist briefing day dedicated to the subject of Personal Digital Archives in London on Tuesday 28th April.

"For a decade or more, family photographs, home movies, private correspondence, personal journals and all manner of individual creativity has been digital," explains DPC Executive Director William Kilbride. "Only a very small fraction of that is comfortably accommodated in corporate archives. So, without appropriate and thoughtful action, future generations might be faced the unappetising prospect of a digital memory dominated by corporate and civic actions and denuded of personal narrative."

Introduced by Yale University's Gabriela Redwine, this one-day workshop will give DPC members and guests a chance to debate the implications of personal digital archives. Case studies will be presented and consideration will be given to what future and emerging trends may change how archivists, curators, researchers and members of the public collect, preserve and use these complicated but vital sources.

Priority registration is free for DPC members and and costs £250 per person for non-members in attendance. Places are strictly limited and should be booked in advance. Registration will close on 17th April and early booking is recommended as this event is expected to be popular. 

   

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