Preservation Planning

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BenefitsContent ProfilingCostingData Management PlanningAudit and CertificationRisk ManagementMaturity ModellingPolicy

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Preservation Lifecycle


Creating an evidence base for Digital Preservation Risk

Sonia Ranade and Alec Mulinder work for the UK National Archives Thanks to your posts on this blog over the last two years, we have a really good understanding of what digital preservation is: we’re on a mission to send messages to the future. And we want those messages to be faithfully transmitted, to retain their meaning and to be useful for generations to come. That’s a tall order, but fortunately, the digital preservation community is here to help. Our models give us a common frame of...

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Devising Your Digital Preservation Policy: Learnings from the Digital Preservation at Oxford and Cambridge (DPOC) project

Introduction Policy is a key mechanism for elevating digital preservation on your organisation’s agenda. Yet policy is only one tool in your toolbox. To develop a successful policy, one document alone won’t do it all; buy-in, governance, frameworks, and a suite of other documents matter, in order to inspire effective and lasting change. Come and learn about digital preservation policy development from the Digital Preservation at Oxford and Cambridge (DPOC) Policy and Planning Polonsky...

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Perspectives on the Evolving Ecology of Digital Preservation 

Oya Y. Rieger is Senior Advisor at Ithaka S+R, based in New York As an organization that provides research and consultancy services to the global higher education community to support the creation, discovery, dissemination, and preservation of scholarship, Ithaka S+R is interested in exploring the current landscape of digital preservation programs and services in order to identify research questions that will contribute to the advancement of strategies in support of future scholarship. To...

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PDFS: When a Standard isn’t Standard in your Collections

Leslie Johnston is Director of Digital Preservation at the U.S. National Archives and Records Administration (NARA) in Washington DC, USA In 2017 the DPC announced its “Bit List” of Digitally Endangered Species as a crowd-sourcing exercise to discover which digital materials our community thinks are most at risk, as well as those which are relatively safe thanks to digital preservation. The “Items of Concern” portion of the list included PDF, a format bearing some discussion...

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Developing a Digital Preservation Programme at the British Geological Survey

Jaana Pinnick is Research Data and Digital Preservation Manager for British Geological Survey We started to develop digital preservation capabilities at BGS in 2016 by exploring the initial requirements and writing a preservation policy to guide the future work. This blog describes the progress we have made so far. Background BGS is an approved Place of Deposit under the Public Records Act and committed to looking after certain geoscience data in its care “in perpetuity”. Its...

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In Certification I believe or... Are we doing it YET AGAIN?

Yvonne Tunnat is Digital Preservation Project Manager at Leibniz Information Centre for Economics in Germany “Are we doing it YET AGAIN?” is the question I would most certainly ask if I were not the one most likely to suggest that we go the next level of certification, or, interchangeably, for the more recent or updated version of a certain certification level. We have gone through the Data Seal of Approval in 2015, have acquired the nestor Seal in 2017, and at the end of...

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A review of the Chinese Conference on Digital Preservation (CCDP) 2018

Zhenxin Wu is Professor of the Information System Department and Deputy Director of the Digital Preservation Center of Chinese Academy of Sciences at the National Science Library in Beijing, China 回顾CCDP2018:汇聚多方力量,应对新型数字内容资源长期保存挑战 十月底在北京举办的2018年数字资源长期保存全国学术研讨会非常成功,获得了很好的反响。作为会议的组织者,很高兴看到数字资源长期保存在中国国内得到越来越多的关注,越来越多的人和机构开始从事研究与实践。我也希望通过世界数字保存日(World Digital Preservation...

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The Maturing of Digital Preservation

Ross Harvey is Professor at Monash University in Melbourne, Australia I’ve been thinking lately about the maturing of digital preservation. Exactly when it was born is difficult to determine. Wikipedia’s ‘Timeline of Digital Preservation’[1] starts in 1972, and Peter Hirtle suggests ‘at least the 1960s’.[2] Other contenders include the establishment of data archives in the 1960s. But although its precise age is debatable, we can agree that digital preservation has been around long enough to...

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The supermassive black hole in the middle of our current digital preservation strategies

Carl Grant is Dean (Interim) for the University of Oklahoma Libraries In July 2018, astronomers announced that they had located a supermassive black hole at the center of the Milky Way Galaxy, our home galaxy. (Black holes are gravitational fields that have such intensity that when things enter, they disappear without a trace.)  Which reminded me of a concern I’ve been voicing about digital preservation for the last several years, i.e., the fact that we have no apparent organized...

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Doing Digital Preservation

Adam Harwood is Research Data and Digital Preservation Technologist at the University of Sussex For two and a half years we have been talking about doing digital preservation here in Special Collections at the University of Sussex.  We've also been convincing various people that we should be doing digital preservation.  We've been holding meetings, giving presentations, obtaining resources, evaluating products, reading blogs, figuring out integrations, working through possible...

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Archiving Scotland's Digital Historic Environment

I’ve been invited to share some initial thoughts and observations as the new Digital Archivist at Historic Environment Scotland (HES), a role I started in mid-August. HES was formed in 2014 following the merger of two parent bodies Historic Scotland and the Royal Commission for the Ancient and Historical Monuments of Scotland (RCAHMS). It is the lead public body set up to investigate, care for and promote Scotland’s historic environment. 

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So Long, and Thanks For All the Bits: Migrating Your Data Between Repositories

The DPC invites you to join a briefing on repository migration: from choosing an application with a robust exit strategy to extracting valuable data from legacy systems. The day will feature speakers from various institutions, as well as demonstrations by a selection of repository vendors. In the afternoon, participants will join in a workshop session to explore and exchange approaches with other practitioners. Description Digital repositories are a safe place to hold our endangered digital...

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Invitation to participate in Maturity and Resourcing Survey for Digital Preservation

The Digital Preservation Oxford and Cambridge (DPOC) project in collaboration with the Digital Preservation Coalition (DPC) has developed a short survey intended to gather information from collecting and research organisations around the world who have a remit to manage digital content. The survey has a particular focus on staffing resources, but also briefly covers policy, strategy, and maturity modelling. Concrete information for benchmarking institutions against...

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What's Going On...

As anyone who has attended one of our ‘Getting Started with Digital Preservation’ workshops will know, I love maturity modelling (and talking at length about why I love maturity modelling…..) Whether you're looking for a light weight tech-focused approach like the NDSA Levels through to something more indepth like the Digital Preservation Capability Maturity Model, there's something out there for you. Why am I such an advocate for this process, you ask? It’s because I believe that if you’re...

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What exactly did I get up to last year?

Another year flies by very quickly. Happy 2018! Always a useful time to sit back and think about what was achieved last year. So I started off the year with an ambitious list of things that I wanted to achieve (note to self - *never* do that again!) As usual I had a mixture of successes and setbacks. All of this helps contribute to both my own understanding about how to work effectively in digital preservation and hopefully the shared understanding of the wider community. Though I...

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Good Practice Takes Practice: Certification and Accreditation for Digital Preservation

Introduction Digital preservation seems more like a journey than a destination.  As technology changes so the processes and tools of effective preservation need to adapt and so good practice remains provisional: more accurately identified as a commitment to constant improvement than a single steady state.  Never entirely certain what success looks like, the digital preservation community has over the years developed several proxies for success and maturity of service.  The...

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The Costs of Inaction: advocating for digital preservation

Neil Beagrie is Director of Consultancy at Charles Beagrie Ltd Illustration by Jørgen Stamp CC BY 2.5 Denmark Traditionally the major challenge in digital preservation has been seen to be technology obsolesence.  However, arguably the organisational challenges, particularly funding (and advocacy for funding), have proved to be much more significant over time. In recent years an increasing number of community efforts have focussed on helping organisations to...

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Plans are my reality

{jcomments on} Yvonne Tunnat is Preservation Manager at the ZBW Leibniz Information Centre for Economics I was fresh from university when I started my job as a preservation manager in October 2011 at the ZBW. Having taken a module named “Digital Preservation” during my studies of library and information science and after a 9-week-internship at the Digital Preservation Department of the university of Utah, I obviously was the best they could find for the job, although I knew next...

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Where is the real risk?

Carl Grant is Associate Dean/Chief Technology Officer at University of Oklahoma Libraries It’s always one of my goals in my role, to watch emerging technologies and to try and identify those that, per the model Geoffrey Moore established, will “cross the chasm” ( ) and have an impact in research and pedagogy.  This is always a risky move.  You can be totally wrong, spend a fair amount of money and have little to show at the...

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Digital Preservation of Indian Cultural Heritage: Issues and Challenges

{jcomments on} Dr. Ramesh C Gaur works at the Jawaharlal Nehru University At the outset, let me congratulate all on initiating 30th November as the International Digital Preservation Day (IDPD17). My introduction to digital preservation started in 2005 when I visited Germany with the support of Max Mueller Bhawan. My three-week stay, one week each at Belfield University, Belfield; German National Library Frankfurt; and State Gottingen University Library, Gottingen; provided me...

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