Preservation Lifecycle

The digital preservation lifecycle refers to all of the stages required to preserve and sustain access to digital content; from creation to ingest, management and administration to access and reuse.

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Access, Use and ReuseCreate or Receive (Acquire)DisposalIngestPreservation ActionPreservation PlanningStorage

Articles

Web Archiving & Preservation Task Force

Description This gathering of the Web Archiving & Preservation Task Force (WAPTF) will provide an opportunity for delegates to discuss the web archiving and preservation topics important to their institutions, their collections, and their users. Hosted by Tate, the meeting will progress issues raised at the last meeting, such as the formation of sub-groups around specific areas of interest like social media. About the WAPTF The Task Force was first formed in 2010 in an effort to coordinate...

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Undateables – methods for determining date ranges for born-digital documents when file system dates go bad

Paul Young is Digital Preservation Specialist/Researcher at the National Archives UK What’s the problem? Determining reliable dates for digital records can be a source of frustration, especially when confronted with a large volume of digital files with dates that are obviously incorrect, such as why your Microsoft Word Document 1997 version dates from 1st January 1970. Dates are very important for The National Archives in particular as we look to transfer records from departments under...

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Counting on Reproducibility: Tangible Efforts and Intangible Assets

This workshop is part of a series of events in 2019, run by The Digital Preservation Coalition on behalf of the Jisc Open Research Hub (formerly known as the Research Data Shared Service, RDSS). Currently, this offers a pilot service to enable researchers to deposit data for publication, discovery, safe storage, long term archiving and preservation. As part of the pilot, Jisc have engaged the DPC to facilitate opportunities for community validation, wider dissemination, and horizon scanning...

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Safeguarding Our Digital Memory: New approaches to preservation, trust, decision making, and collaboration

The National Archives (UK) is exploring the creation of a new evidence base for Digital Preservation Risk.  An evidence based risk model is a fundamental tool in building inclusive digital archival practice for the future, and The National Archives team proposes a new approach to trust, offering a “bottom-up” data driven alternative to the familiar standards-based approaches, which cannot readily accommodate diverse contexts and different priorities. This webinar will provide an...

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The 'Capstone' email appraisal approach

Alexander Roberts is Digital Humanities Manager/Research Data Manager at Swansea University and attended iPRES2018 with support from the DPC's Leadership Programme which is generously funded by DPC Supporters   Welcome to my second blog post relating to themes and projects which sparked my imagination as a result of attending iPres2018, the international digital preservation conference, last September in Boston, USA. As I mentioned in my previous blog post discussing...

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New "What To Keep" research data report published by Jisc

“What To Keep?” a new Jisc research data report by Neil Beagrie of Charles Beagrie Ltd has just been published by Jisc. What to keep in terms of research data has been a recognised issue for some time but research data management and in particular appraisal and selection (i.e. “what to keep and why”) has become a more significant focus in recent years as volumes and diversity of data have grown, and as the available infrastructure for ‘keeping’ has become more diverse.

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The Application of Preservation Planning Templates to a Personal Digital Collection – Reflections on the Process

Introduction The PAWDOC collection was initiated in 1981 to support research into new office systems at the National Computing Centre in Manchester. The author continued to use the collection to manage all his documents throughout his subsequent IT career. The collection’s index contains six fields (Ref No, Title, Movement Status, Publication Date, Date Last Accessed, and Creation Date). Each of the 17,000 Index entries related to one or more of some 29,000 electronic files of a wide variety...

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It's all about the money

It was around this time four years ago that I (and other members of the 4C Project) were breathing huge sighs of relief. The Project had just been awarded an ‘Excellent’ rating by the European Commission Review Panel, but perhaps more significantly the Curation Costs Exchange (CCEx) had been born!

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Controlling the cost of digital preservation

For some time now, heritage organisations and other institutions have been in agreement about the need for the long-term preservation and accessibility of valuable digital resources. What is much less clear, however, are the costs of preserving digital heritage for the long term.  A group of heritage institutions within the Dutch Digital Heritage Network therefore designed a cost model for analysing and controlling the cost of digital preservation. The development of the model, its...

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First steps in a long journey

Judith Carr is Research Data Manager at the University of Liverpool The University of Liverpool became an associate member of the DPC in August 2018. At the time the nice people at DPC did not tell us that as a member you would be required to blog, nor that on their 2019 schedule we would be in Feb! This blog is rather like our digital preservation journey, a challenge. We literally have only just started and none of us are experts! Nevertheless, we are trying in our small way to push...

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DPA2018 Winners Webinars: EPISODE 3 - Navigating the PDF/A Standard

The Digital Preservation Awards 2018 (DPA2018) Winners Webinar Series provides an opportunity to learn more about some of the latest and best digital preservation initiatives, recently celebrated by the Digital Preservation Awards on World Digital Preservation Day 2018 in Amsterdam. Each episode explores the winning entry for each category of the Digital Preservation Awards, providing an overview of each initiative, investigating how their work might be used within the community, and...

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Save Your Social Media: a quick 'how-to' for downloading your valuable photos and content shared online

This post is for anyone with a social media account - not just those working professionally in digital preservation - who want to keep their valuable photos and content safe.  Some quick pointers on saving and backing-up social media photos and other content Social media platforms – including Flickr, Facebook (& Instagram), Twitter, LinkedIn, YouTube and other Google services – are designed for sharing not archiving. When you tick ‘agree’ to their User Agreements, you license...

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Cinderella's Stick - A Fairy Tale for Digital Preservation

Yannis Tzitzikas is Associate Professor of Information Systems in the Computer Science Department of the University of Crete and Affiliated Researcher in the Information Systems Lab at FORTH-ICS, Greece and Yannis Marketakis works as an R&D Engineer in the Information System Laboratory at FORTH-ICS. They are authors of Cinderella's Stick: A Fairytale for Digital Preservation Once upon a time, a life changing opportunity is offered to Daphne (our modern-day Cinderella). An...

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Creating an evidence base for Digital Preservation Risk

Sonia Ranade and Alec Mulinder work for the UK National Archives Thanks to your posts on this blog over the last two years, we have a really good understanding of what digital preservation is: we’re on a mission to send messages to the future. And we want those messages to be faithfully transmitted, to retain their meaning and to be useful for generations to come. That’s a tall order, but fortunately, the digital preservation community is here to help. Our models give us a common frame of...

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Devising Your Digital Preservation Policy: Learnings from the Digital Preservation at Oxford and Cambridge (DPOC) project

Introduction Policy is a key mechanism for elevating digital preservation on your organisation’s agenda. Yet policy is only one tool in your toolbox. To develop a successful policy, one document alone won’t do it all; buy-in, governance, frameworks, and a suite of other documents matter, in order to inspire effective and lasting change. Come and learn about digital preservation policy development from the Digital Preservation at Oxford and Cambridge (DPOC) Policy and Planning Polonsky...

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Cloud-Enabled Preservation of Life in the 20th Century White House

Stephanie Tuszynski is Director of the White House Historical Association Digital Library in Washington DC, USA The White House Historical Association was founded in 1961 to "enhance the understanding and appreciation" of the White House by offering educational resources to students, teachers, scholars, and the general public to help them learn about the building and its history. The WHHA Digital Library is a key piece of our outreach strategy, with more than 10,000 images and...

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Perspectives on the Evolving Ecology of Digital Preservation 

Oya Y. Rieger is Senior Advisor at Ithaka S+R, based in New York As an organization that provides research and consultancy services to the global higher education community to support the creation, discovery, dissemination, and preservation of scholarship, Ithaka S+R is interested in exploring the current landscape of digital preservation programs and services in order to identify research questions that will contribute to the advancement of strategies in support of future scholarship. To...

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PDFS: When a Standard isn’t Standard in your Collections

Leslie Johnston is Director of Digital Preservation at the U.S. National Archives and Records Administration (NARA) in Washington DC, USA In 2017 the DPC announced its “Bit List” of Digitally Endangered Species as a crowd-sourcing exercise to discover which digital materials our community thinks are most at risk, as well as those which are relatively safe thanks to digital preservation. The “Items of Concern” portion of the list included PDF, a format bearing some discussion...

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Preserving Research Data

Brian Lavoie is Senior Research Scientist for OCLC Research The scholarly record is evolving to incorporate a broader range of research outputs, moving beyond traditional publications like journal articles and monographs. Research data is a salient and well-documented example of this shift, and many universities are now investing considerable resources in developing RDM services for their campus, as we document in our recent Realities of Research Data Management report series. These...

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Developing a Digital Preservation Programme at the British Geological Survey

Jaana Pinnick is Research Data and Digital Preservation Manager for British Geological Survey We started to develop digital preservation capabilities at BGS in 2016 by exploring the initial requirements and writing a preservation policy to guide the future work. This blog describes the progress we have made so far. Background BGS is an approved Place of Deposit under the Public Records Act and committed to looking after certain geoscience data in its care “in perpetuity”. Its...

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