Endangered large

Records from agencies at arms-length to government whether locally, nationally or internationally. They may be required to maintain archives for the purposes of transparency, sometimes for extended periods, and sometimes in diverse and complicated forms. But because they are at arm’s length to government but the ’QuaNGO’ or ‘ALEO’ (Arms-Length Executive Organization) may lack the capacity to meet complex digital preservation requirements that arise, nor be able to deposit in the government archive.

Group: Public Records

Trend: no change

Consensus Decision

Added to List: 2019

Last update: 2019

Previous category: 2019

Imminence of Action

Action is recommended within three years, detailed assessment within one year.

Significance of Loss

The loss of tools, data or services within this group would impact on many people and sectors.

Effort to Preserve

It would require a major effort to prevent losses in this group, possibly requiring the development of new preservation tools or techniques.

Examples

Records of non-executive state or national agencies; museum or leisure trusts; industry or public regulators; public audit services; public-good funding and investment agencies; autonomous and semi-autonomous public agencies; sovereign wealth funds; public/private partnerships; publicly owned companies.

‘Critically Endangered’ in the Presence of Aggravating Conditions

Lack of preservation infrastructure; conflation of backup with preservation; loss of authenticity or integrity; Long-lived business processes; poor storage; churn of staff; significant volumes or diversity of data; poorly developed digitization specifications; ill-informed records management; poorly developed migration or normalizations specifications; longstanding protocols or procedures that apply unsuitable paper processes to digital materials; encryption; political instability; lack of sustained funding.

Vulnerable in the Presence of Good Practice

Well managed data infrastructure; preservation enabled at the point of creation; carefully managed authenticity; use of persistent identifiers; finding aids; well managed records management processes; application of records management standards; recognition of preservation requirements at highest levels; strategic investment in digital preservation; preservation roadmap; participation in digital preservation community.

2019 Review

This is a new entry which the Jury introduced in 2019 based on an earlier larger entry for ‘Records of long duration from Local Government or Other Government Agencies’. The split is intended to allow greater concentration on the challenges that these different types of agency face.

Additional Jury Comments

Although the split draws attention to the different pressures faced by QuaNGO’s it could be further subdivided into legally required public records and additional information that may enrich our digital preservation of society. The classification assumes that the roles and requirement for records management is clearly defined, but if this is not the case or there is inadequate resource to match the requirement, then the risk goes up.


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