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Assessment: Selection of Digital Materials for Long-term Retention
Selection > Rights & Responsibilities > Technical
/ Costs > Documentation & Metadata / Costs
Selection of Content and Version
Selection 1
Does the content of this resource fall within the institutional
remit/collection development policy?
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Selection of Content and Version
Selection 2
Does assessment of long term value justify preservation?
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Help with Selection 2
Decisions on long-term value will include consideration of the
following:
- Is there a legal requirement associated with the material?
- Is the material of high value to your institutions’ business/mission?
- Is the information content of high quality?
- Do you have or can you negotiate acceptable access arrangements?
- Could it reasonably be considered to be an important example
of its type?
- Is it likely to be required for future research?
Answering 'yes' to one or more of the above questions should
automatically mean selection for long-term preservation if no
one else has accepted preservation responsibility.
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Selection of Content and Version
Selection 3
Do you need to acquire for other purposes, e.g. reference?
YES
See Advice Two |
NO
See Advice One |
Advice One: Don't acquire.
Advice Two: Acquire for use but not preservation.
For further help in developing a policy on selection of
digital materials for long-term preservation please go to Guidance
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Selection of Content and Version
Selection 4
Does the resource exist in multiple media formats (e.g. print
and digital)?
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Selection of Content and Version
Selection 5
Should the digital version be selected for preservation?
Advice Two: Acquire for use but not preservation.
For further help in developing a policy on selection of
digital materials for long-term preservation please go to Guidance
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Help with Selection 5
Decisions will include consideration of the following factors:
- Predicted preferred format of users;
- Technical considerations regarding ease of use and ability
to maintain over time;
- Whether the resource is required short-term only;
- Whether there are significant variations between formats
for them to be considered different versions.
- Whether functionality of one version offers greater scope
for use.
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