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Interactive
Assessment: Selection of Digital Materials for Long-term Retention
Selection > Rights & Responsibilities > Technical
/ Costs > Documentation & Metadata / Costs
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Selection of Content and Version
Does the content of this resource fall within the institutional
remit/collection development policy?
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If you have not already developed a policy on selection of digital materials for long-term preservation, see Handbook sections Institutional Policies and strategies and Acquisition and appraisal for guidance.
Decisions on long-term value will include consideration of
the following:
- Is there a legal requirement associated with the material?
- Is the material of high value to your institutions’ business/mission?
- Is the information content of high quality?
- Do you have or can you negotiate acceptable access arrangements?
- Could it reasonably be considered to be an important example
of its type?
- Is it likely to be required for future research?
Close
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Selection of Content and Version
Selection 2
Is there an alternative organisation more suited to preservation of this material?
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You
answered No to Selection 1 - please answer Selection 2
Decisions on long-term value will include consideration of
the following:
- Is there a legal requirement associated with the material?
- Is the material of high value to your institutions’ business/mission?
- Is the information content of high quality?
- Do you have or can you negotiate acceptable access arrangements?
- Could it reasonably be considered to be an important example
of its type?
- Is it likely to be required for future research?
Close
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You
answered No to Selection 2 - Please answer
Selection 3 |
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Selection of Content and Version
Selection 3
Do you need to acquire for other purposes, e.g. reference?
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You answered Yes to Selection 3 and thus
reached a natural end to the Decision Tree. The following advice
is based on your answers to the questions.
Advice
Acquire for use but not preservation.
Close
You answered No to Selection 3 and thus
reached a natural end to the Decision Tree. The following advice
is based on your answers to the questions.
Advice
Don't acquire.
Close
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Selection of Content and Version
Selection 4
Does the resource exist in multiple media formats (e.g. digital and print)?
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You
answered Yes to Selection 1 - Please answer Selection 4
You
answered Yes to Selection 2 - Please answer
Selection 4 |
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Selection of Content and Version
Should the digital version be selected for preservation?
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You
answered Yes to Selection 4 - Please answer Selection 5
Decisions
will include consideration of the following factors:
- Predicted preferred format of users;
- Technical considerations
regarding ease of use and ability to maintain over time;
- Whether
the resource is required short-term only;
- Whether there
are significant variations between formats for them to
be considered different versions.
- Whether functionality
of one version offers greater scope for use.
Close
You answered No to Selection 5 and thus
reached a natural end to the Decision Tree. The following advice
is based on your answers to the questions.
Advice
Acquire for use but not preservation.
Close
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Selection of Content and Version
Can the organisation meet the requirements of any data sensitivity issues in the content?
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You answered Yes to Selection 5 - Please answer Selection 6
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Restart this section
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