Blog

Anne Cornish MRIM is General Manager of the Records and Information Management Professionals Australasia.

RIMPA is a peak industry body for records and information managers in Australia. Some of you may be thinking…either “what exactly is that?” or “that doesn’t sound sexy!”

Records and records managers are essential to the way businesses conduct their operations; from the sole owner of the local newsagency through to government departments and large global companies. However, as with our digital preservation colleagues, records managers often receive very little exposure or recognition.

Organisations are quick to engage an accountant to manage their finances and an IT guru to manage their operating systems or an engineer to design a brand-new road. But the value of an organisation’s information assets can be overlooked or could be done by anyone.

Organisations provide accountants with the records they need to pay and collect monies; the IT guru refers to manuals and configuration documents in order to maintain the systems and the engineer uses plans to understand where the pipelines are when building roads. All of these functions rely on effective records management to realise the value of information assets.

Oya Y. Rieger is Senior Strategist for Ithaka S+R in the USA

Since it began almost 20 months ago, the pandemic has affected nearly every aspect of our lives. Researchers from all around the world have been mobilized to help understand and combat COVID-19 and communicate public health messages about it to a range of audiences. Critical information about COVID-19 has been flowing through various channels, including social media, news outlets, journals, and preprint servers. Early on, many cultural heritage organizations engaged in initiatives to participate in the curation and archiving of a diverse range of information. Given the ephemeral nature of digital information, preservation is not only a matter of considering the access requirements of tomorrow’s users but also taking into consideration the needs of individuals who are currently studying various scientific, sociological, political, and cultural aspects of the pandemic. These archiving efforts will not only help to capture a significant moment in our history but may also contribute to the prevention or management of future outbreaks.

Fatima Darries is Deputy Director Cataloguing Division at the University of South Africa (UNISA). She attended RDMF21 with support from the DPC’s Career Development Fund, which is funded by DPC Supporters.

I attended the RDMF21 virtual workshop on Zoom on 12 and 13 July 2021. The workshop, entitled Data Stewardship in Research Institutions, was hosted by the Digital Curation Centre (DCC).

The two, half day workshops focused on institutional data stewardship roles, and how national-level communities of practice can help institutions coordinate them with the theme coordinating support for research data stewardship for generic and disciplinary roles.

I compiled this post from personal notes, collaborative notes, tweets and presenters’ slide decks.

Annette le Roux is Collection Developer Archival Resources at the University of South Africa (UNISA). She attended IS&T Archiving 2021 with support from the DPC’s Career Development Fund, which is funded by DPC Supporters.

Annette le Roux is the Collection Developer Archival Resources at the Unisa Library, University of South Africa, with an International Masters in Digital Library Learning (DILL) obtained in 2009. She also completed the Society of American Archivists certificate: Digital Archival Specialist (DAS) in 2019 and the Novice to Know-How: Digital Preservation Skills for Beginners in January 2021.

It was such a privilege to attend the IS&T Archiving 2021 Online conference as a grant recipient of the DPC Career Development Fund. The reason for applying for this grant was worded in my application, mentioning:

The University of South Africa (Unisa), the largest open distance learning institution in Africa, hosts the Unisa Library Digital Collections, including the Unisa Library Archives Online. The urgent digitisation drive of the Unisa Library is closely linked to the following issues:

• Most archival collections located in the Unisa Library are unique and irreplaceable.

• Digitisation limits the physical handling of the original records.

• Digitisation provides access to Unisa’s researchers, as well as to a broad, international user-base.

Dr Deborah Thorpe is Education and Outreach Manager as the Digital Repository of Ireland. This blog is republished from the DRI blog on 4th August 2021. 

In DRI’s Repository, you can discover collections of data that range from the Cork LGBT Archive, to the Jacob's Biscuit Factory Archive, to the Irish Women at Work Oral History Project. The Repository preserves, manages and provides sustained access to this social and cultural content for the long-term future. The DRI team also collaborate with our members to showcase this digital content, working on promoting it and encouraging others to cite and reuse it. One element of our work that can cause confusion, though, is the difference between ownership and stewardship of data.

The data that you find in the Repository has a variety of data owners. These are the organisations that are responsible for the data and primarily comprise DRI’s members. As is outlined in the European Commission’s own data governance and data policy, they are the ‘business owners of data assets’, and are accountable for the quality of the assets [1]. DRI is not the data owner for the majority of the data in the Repository, with a number of notable exceptions including our own Publications and the outputs of some DRI-led research projects. Indeed, in order to ingest digital objects into the DRI Repository, an organisation must hold the rights to the data, or must show that it has the necessary permissions to publish the data (see DRI’s Collection Policy). Though DRI supports the open sharing and reuse of data where possible, depositors control the rights statements and licences attached to their digital assets. Digital preservation with DRI does not compromise the position of the data owner: the original creators retain ownership, copyright, and associated intellectual property rights of all digital objects ingested into DRI.

This post was written by the team at the National Library Board, Singapore

The National Library Board, Singapore (NLB) is the official custodian of Singapore's published and documentary heritage, archival materials of national and historical significance, government records and broadcast archives. As part of NLB’s Libraries and Archives Blueprint 2025, which outlines our evolving roles and priorities over the next five years, we are committed to an ongoing effort to collect, preserve, and make accessible digital content on Singapore.

Carrie Marks is a Digitisation Technician for Still Media at Imperial War Museums (IWM). She attended DCDC 2021 with support from the DPC’s Career Development Fund, which is funded by DPC Supporters.

Hello Everyone! My name is Carrie and I am the Digitisation Technician for Still Media on the Preservation team at Imperial War Museums. I’m currently working on the Digital Futures project which involves digitising images that are at risk of deterioration over the next 5 years.

I wanted to attend DCDC21 as this year’s theme of ‘Collecting in Crisis’ runs parallel with IWM’s focus on collecting during conflict. I wanted to understand how the content I am creating on the Digital Futures project can be used to bring communities together online, develop new opportunities for researchers as well as open up collections for audiences unable to attend museums in person.

The session ‘Digital Loans using Augmented Reality – Would you?’ really caught my attention as I am passionate about preserving collections and I want to find a way to bring the physicality of photographic ephemera to digital users.

Shalen Fu is a PhD researcher in Digital Heritage and Impact Studies at King's College London.  Shalen attended DCDC 2021 with support from the DPC’s Career Development Fund, which is funded by DPC Supporters.

In 2018, I started my PhD journey at the Department of Digital Humanities, King’s College London (KCL). My research looks at how to best assess the impact of digital museum resources in China. Working with museum partners and the general public, I hope to develop an impact assessment framework that helps Chinese memory institutions better perverse their heritage resources, manage digital collections, and engage the audience.

KCL is one of the associated members of the DPC, which allowed me to participate in the Discovering Collections, Discovering Communities (DCDC) 21 Conference enabled through the DPC Career Development Fund. I would like to express my gratitude to the DPC for providing me with this excellent opportunity to learn from others while reflecting on how my research could best serve memory institutions in the context of uncertainties and changes.

The DCDC 21 Conference was held from 26 June – 2 July, which explored “how crisis can act as a catalyst for change within libraries, archives, museums, and cultural organisations”. The conference covered a wide range of topics from digital heritage preservation, accessible and inclusive catalogues, audience engagement to online teaching. Speakers from varied countries and backgrounds shared their viewpoints on the impact of the pandemic and how we could transform crisis into opportunity. This blog will focus on three talks regarding ‘digital loans’, trauma-informed practices in the GLAMA sectors, and digital game creation.

Alexandre Angers is Head of Sector for Long term preservation at the EU Publications Office.

I moved to the Publications Office about a year ago, joining the wonderful long-term preservation team. 

This was my first foray into the world of digital archiving.  I remember, for lack of a better reference, that in my mind came the image of a ‘time capsule’, probably from watching too many movies or television shows.  I knew I was probably off, but had no idea how far off I was.  First, of course, is maintenance – digital preservation is more akin to keeping a life form alive and healthy than storing objects away from the inclement weather.  But more important, even, is how differently time capsules and digital preservation ‘successfully end’.  I put both words in brackets because they deserve a reflection.

Laura Peaurt is Digital Preservation Officer at the University of Nottingham

Manuscripts & Special Collections have an active programme of collecting material supporting the institutional archives and documenting university life. This includes content created by the Students Union as well as student and staff societies.

We have an ongoing relationship with Student Union Officers, offering an annual induction to introduce officers to the archive service, and encourage deposit of material with the archive. We have previously blogged about this collecting work and our efforts to process CDs, DVDs and collect website relating to the student union.