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What and where your content isKnowing what records make up your collection and where they are is one of the most important steps you can take when working with digital records. Having a list of the content you have and where you can find it will help you efficiently and effectively process your records and save you time. Making sure that everyone who works with your collections also has access to this information is an important step in preserving your content long term. |
Just One Thing
Create a simple list that contains the title of the collection, what medium the collection is stored on (server, cloud, external hard drive, laptop etc) and the file path to direct you to the content. This is the minimum required to allow you to start working on preserving your files. Ensure this list is available to everyone who will be working with your content.
A spreadsheet is an ideal format for capturing this information as it makes it easy to search and filter. This template will help you get started.
Next StepsThe information you have listed so far is basic metadata. Metadata is the information you have about the content you collect (metadata means data about data). The more metadata you collect, the more informed about your collections you will be. Level 2 looks at other important metadata you can collect about your content and why. |
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