Authenticity

All organizations

Data safety and security are compromised.

• Data loss/corruption
• Disruption of business/organisation’s functions
• Confidence loss
• Damage to reputation
• Loss/reduction in funding/revenue
• Unable to meet legal/regulatory requirements

All organizations

Technologies used become obsolete; this may apply to elements such as hardware, software and file formats.

• Unable to provide access to digital objects
• Required to maintain expensive legacy systems
• Disruption of business/organisation’s functions
• Unable to provide audit trails
• Unable to meet legal/regulatory requirements

All organizations

The bits and bytes making up the digital information degrade over time.

• Data loss/corruption
• Unable to meet legal/regulatory requirements

All organizations

Insufficient contextual information (metadata) to understand the information and for it to be useful.

• Unable to provide access to digital objects
• Disruption of business/organization’s functions
• Unable to meet legal/regulatory requirements

Business

Existing storage systems do not protect records from unauthorised change or corruption

• Data loss/corruption
• Disruption of business/organisation’s functions
• Confidence loss
• Damage to reputation
• Loss/reduction in funding/revenue
• Unable to meet legal/regulatory requirements

Business

Staff fail to comply with organizational policy and processes in relation to management of records (reliability, authenticity, usability etc.),

• Important digital objects not captured in preservation system
• Necessary documentation/metadata not created/captured
• Disruption of business/organisation’s functions
• Unable to meet legal/regulatory requirements

Business

Loss of corporate memory

• Unable to rely on past evidence to inform current decision-making
• Insufficient resources to support branding and marketing

Higher Education and Research

Inability to access legal documentation, institutional history and decision-making precedents

• Unable to rely on past evidence to inform current decision-making
• Unable to meet legal/regulatory requirements

Higher Education and Research

Litigation from consumers if data made available is not reliable and trustworthy

• Requirement to pay fines/settlements/compensation
• Gaps in the cultural/scholarly record
• Field of research is set back/compromised
• Loss of reputation

Museums and Galleries

Preservation processes do not adequately consider rendering and display.

• Unable to correctly render files as originally intended
• Additional work required to address issues, including consultation with experts/the artist
• Loss of reputation
• Loss of funding

Museums and Galleries

Digital objects/collections are not captured in a suitable preservation system

• Digital objects are unusable and un-displayable
• Loss of context/documentation
• Loss of reputation
• Loss of funding

Museums and Galleries

Absence of appropriately skilled and invested people responsible for digital preservation

• Incorrect/inadequate preservation
• Preservation does not occur
• Loss of ability to access/render digital objects
• Loss of context/documentation
• Loss of reputation
• Loss of funding

Museums and Galleries

Absence of a documented workflow for the creation/acquisition and then maintenance of digital files

• Incorrect/inadequate preservation
• Preservation does not occur
• Loss of ability to access/render digital objects
• Loss of context/documentation
• Loss of reputation
• Loss of funding

All organizations

demonstrate a commitment to transparency and accountability by sustaining an accurate digital record

Higher Education and Research

inspire the trust and understanding of future users, by providing a complete digital record

Libraries

instill trust in cultural and creative data by demonstrating a complete cultural record

Museums and Galleries

enable tracking of unauthorized changes, copies and access leading to greater trust and assurance