Adherence to laws, regulations, guidelines and specifications relevant to an organization’s business processes and operational area.
What are the Risks of not preserving digital materials?
|
Organization Type |
Risk |
Potential Consequences |
|
Data safety and security are compromised. |
|
|
|
Technologies used become obsolete; this may apply to elements such as hardware, software and file formats. |
|
|
|
The bits and bytes making up the digital information degrade over time. |
|
|
|
Insufficient contextual information (metadata) to understand the information and for it to be useful. |
|
|
|
Lack of supporting legislation to facilitate preservation, particularly relating to copyright/IPR, privacy and legal deposit. |
|
|
|
Rate of data creation outstrips capacity for storage, processing and preservation. |
|
|
|
Insufficient funding available to allow sustainable preservation procedures and systems to be established. |
|
|
|
Insufficient staffing/skills to be able to carry out successful preservation. |
|
|
|
Executive level support for digital preservation is not persistent |
|
|
|
Existing storage systems do not protect records from unauthorised change or corruption |
|
|
|
Staff fail to comply with organizational policy and processes in relation to management of records (reliability, authenticity, usability etc.), |
|
|
|
Inability to provide evidence of compliance with regulations |
|
|
|
Inability to produce reliable and authentic records necessary to pursue or defend legal claims |
|
|
|
Volume of data continues to grow without action being taken |
|
|
|
Litigation from consumers if data made available is not reliable and trustworthy |
|
|
|
No active programme/processes aimed at acquiring digital objects/collections |
|
What Opportunities do preserved digital materials create?
|
Organization Type |
Digital Preservation can… |
|
protect investment by maintaining clear audit trails |
|
|
hold governments to account by maintaining a clear and permanent audit trail |
|
|
demonstrate a commitment to core statutory function for collection, for present and future generations |
|
|
enable better cooperation with regulatory bodies by sustaining access to reliable records as evidence of actions. |
|
|
allow an organization to defend decisions and attribute responsibility by sustaining access to reliable records as evidence of actions for legal, regulatory and IPR cases |
|
|
enable the organization to respond more efficiently to legal holds by sustaining access to reliable records |
|
|
protect against financial losses by enabling the provision of evidence for legal and regulatory cases |
|
|
demonstrate compliance with institutional and funder policies on data management policies |
|
|
demonstrate long term vision and planning |
|
|
demonstrate greater transparency through documented audit trails |
|
|
demonstrate that the organization is meeting its obligations and mandate through documentary evidence of compliance to legislation |
|
|
enable robust and trusted iterations and audit trails, review and update to remain in line with the latest standards and best practices, safeguarding organizational reputation. |
Planning ahead for DVD-Video migration research
Starting with complexity: Archiving digital-born music compositions from Mac systems of the 80s/90s