Any factor relating to the good name or standing of an organization. Incorporates branding: the extent to which consumers are familiar with the qualities or image of an organizational brand. Being able to access corporate history in digital form, in a timely fashion, can support this.
What are the Risks of not preserving digital materials?
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Data safety and security are compromised. |
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Executive level support for digital preservation is not persistent |
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Failure to engage with stakeholders at all stages of the record life-cycle |
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Failure to maintain preservation system and processes. |
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Existing storage systems do not protect records from unauthorized change or corruption |
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Staff fail to comply with organizational policy and processes in relation to management of records (reliability, authenticity, usability etc.), |
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Inability to provide evidence of compliance with regulations |
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Loss of corporate memory |
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Inability to reuse valuable information |
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Volume of data continues to grow without action being taken |
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Research data not transferred to the relevant repository for preservation |
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Data from an experiment that cannot be repeated is not preserved |
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Data is inaccessible due to lack of preservation |
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Litigation from consumers if data made available is not reliable and trustworthy |
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Storage conditions are inadequate for preservation |
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No active program/processes aimed at acquiring digital objects/collections |
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Organization does not move important digital/digitized objects into a preservation system |
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Do not adequately consider the preservation needs of complex digital objects, including new publication formats |
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Preservation processes do not adequately consider rendering and display. |
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Digital objects/collections are not captured in a suitable preservation system |
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Absence of appropriately skilled and invested people responsible for digital preservation |
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Absence of a documented workflow for the creation/acquisition and then maintenance of digital files |
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What Opportunities do preserved digital materials create?
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Organization Type |
Digital Preservation can… |
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demonstrate a commitment to transparency and accountability by sustaining an accurate digital record |
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an investment in distinctiveness, competence and competitiveness by providing access to legacy data and digital systems which are essential for innovation, research, development |
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inspire brand evolution through an understanding of corporate history enabled by access to a complete set of reliable records |
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demonstrate compliance with institutional and funder policies on data management policies |
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provide opportunities for raising funds through the reuse of existing data |
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generate income and new service models through the reuse of existing data |
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provide opportunities for the reuse of historical research data for purposes not originally anticipated |
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increase the potential for the re-use of digital material though established IPR |
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inspire the trust and understanding of future users, by providing a complete digital record |
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earn the trust of the public through sustained access to documentary heritage which guarantees the integrity of digital holdings |
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enable tracking of unauthorized changes, copies and access leading to greater trust and assurance |
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enable robust and trusted iterations and audit trails, review and update to remain in line with the latest standards and best practices, safeguarding organizational reputation. |
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maintain the cultural and monetary value of the collection, by sustaining access to it |
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be an investment in a high-quality service which enhances audience experience |
Planning ahead for DVD-Video migration research
Starting with complexity: Archiving digital-born music compositions from Mac systems of the 80s/90s