30 September 2019

Stephen Street or Berkhamsted, London

£23,433 to £27,690 p/a

Fixed Term


The aim of this role is to support the delivery and preservation of digital files created from the Heritage 2022 Video digitisation project. They will steward the files through various delivery, validation, documentation, preservation and supply workflows, and undertake metadata creation and updates in the Collections Information Database (CID) as required to achieve preservation of the files.

Key Responsibilities

  • Monitor delivery of files from suppliers using online project tracking documents and BFI network filesystem tools, identify issues arising, and liaise with suppliers and project team to troubleshoot any technical issues and address impacts on supply schedule
  • Provide support to suppliers in their use of the project’s file transfer system Aspera, to deliver files into the BFI network – including onboarding, usage guidelines, troubleshooting
  • Track progress of delivered files through BFI’s automated validation workflows (using Media Conch and other methods), report non-compliance to suppliers, and undertake media management to facilitate resupply
  • Assess issues arising from BFI’s automated documentation workflows, liaising with Collections Systems team as required to address problems
  • Supply the Regional and National Archives with digital files via agreed delivery routes, with attention to specific archive preferences, and log delivery progress in project’s online tracking documents
  • Use Heritage 2022 project’s online tracking documents to track process of the digital files lifecycle, and provide support to suppliers and archives in their use of the online tracking resources
  • Prepare data in spreadsheets for import into the BFI Collections Information Database (CID)
  • Prepare reports on the progress of batches through the processing workflows, identifying issues or bottlenecks to the project delivery teams.
  • Undertake regular and disciplined media management for relevant storage resources, with attention to established policies, standards and best practices.
  • Use the BFI Collections Information Database (CID) and Workflow system to initiate work, capture technical information and track progress of activities. Ensure capture of information is relevant, accurate and comprehensible.
  • Use a wide range of technical equipment relating to digital media, including workstations with Mac, Windows and Linux operating systems, data networks and data storage devices, to support the digital media operations of the BFI National Archive activities including encoding, Quality control, restoration and digital preservation.

Person Specification

Minimum requirements:

  • A-Level and/or NVQ3 qualification or a minimum of 1 year relevant experience working in a digital media or data role.
  • Experience of working with digital media formats or audio visual technologies, software and equipment
  • Ability to recognise and diagnose technical problems and where appropriate deliver concise feedback to inform remedial action
  • Understanding of Digital Preservation practices and technologies,  and their application to audio visual media
  • Experience of creating and editing structured data in tools such as Microsoft Excel, Google Sheets or Libre Office, ideally with some use of bulk data processes
  • Ability to undertake data entry and editing with good attention to detail and accuracy
  • An understanding of potential issues with mass digitisation and preservation of videotapes, would be an advantage
  • Awareness of open source development – especially in the field of moving image digital preservation - would be an advantage
  • Experience of using a Linux operating system as well as Apple Mac and Microsoft Windows, would be an advantage
  • Good communication skills with the ability to deal effectively with people at all levels
  • The aptitude to carry out all activities supporting our brand values ‘Approachable, Inspiring, Responsive’
  • An applied demonstrable commitment to the principles of diversity and inclusion whilst carrying out all responsibilities
  • A proven track record of working as a supportive team member 
  • The ability to develop and maintain good working relationships with BFI colleagues, partners and stakeholders
  • Good organisational skills with the proven ability to meet deadlines and targets whilst working in a busy environment.
  • A competent Microsoft Office user
  • A commitment to continual professional development

Download the full Job Pack for more information

APPLY USING REF: REQ0623


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