We are the public body that looks after England’s historic environment. We champion historic places, helping people understand, value and care for our heritage.
Historic England have an exciting opportunity for you to join us as our Assistant Records & Information Manager on a full time basis (36hrs per week). You will be a key part of the the Information and Records Management Team.
This is a fixed term 18 month contract based in our Swindon office - we offer hybrid working where you can be based in the office and from home.
What you will be doing:
The main purpose of your role is to ensure that Historic England, as a public body, meet their ongoing legal requirement to comply with Public Records legislation, ensuring our obligations for the appraisal, disposal or preservation of physical and digital files are met, in adherence to the 20 year rule.
Under the direction of the Departmental Records Officer (Head of Information and Records) and the Records & Information Manager you will have responsibility for the supervision and operational management of the Registry and oversight of the external records storage service, controlling the number of records stored, and identifying which should be preserved for historical and research purposes, and which should be destroyed.
The role will include input into the development and maintenance of the corporate Retention Schedule, and the design and implementation of processes to ensure retention policy is embedded in operational practice.
This is an engaging role where you will work on your own initiative to provide an excellent service to the wider business as part of this team, to lead on research and liaison with relevant heritage professionals to understand the context in which records of Historic England and predecessor organisations were, and are, created.
You will be involved and oversee the operational management of the paper-based files including best practice records management methodology and processes; includes oversight of filing systems and file series, deposit of new records, retrievals, deliveries and disposal.
We need you to be responsible for the Development of a framework for Public Records compliance; this will include development of relevant policies, procedures and planning/design of projects to ensure they are implemented.
You will be involved in the planning and implementation of projects, including budgeting, resource estimates, for discovery of our current backlog of records ready for transfer to a permanent place of deposit; determining solutions and timeframes for dealing with the backlog, undertaking sensitivity reviews (in consultation with relevant colleagues), physical preparation, cataloguing and transfer of records to the appropriate permanent repository.