6 January 2019

York, UK

£18,688 - £22,017 a year

Fixed Term

Role Description


The Archaeology Data Service (ADS) provides digital data archiving services for UK archaeology. It is based in the University of York but works closely with external partners, both in Higher Education and in the public and commercial archaeological sectors. All archived data is available Open Access and ADS funding is equally split between data deposit charges and research and consultancy, including a number of international projects. The ADS also manages the highly regarded Open Access journal, Internet Archaeology. Currently around a dozen staff are employed. Following an internal review of ADS business processes and subsequent restructuring a new role of Digital Archives Assistant has been created as an entry-level position to ADS and to help develop the next generation of skilled digital archivists.

This position is aimed at either someone who is at an early stage of their archaeological career, perhaps as an archaeologist working in the commercial or public sector, or an established archaeologist who wishes to develop new skills. It is envisaged as a fixed term trainee role, normally for 3 years.  Secondments will be considered. It is expected that the post-holder will use the experience they gain in order to pursue a career in this field, or to apply ICT skills in their existing employment (if on secondment).


Digital Archives Assistants carry out routine, established administrative and IT processes in order to facilitate the smooth running of the Archaeology Data Service and support the Digital Archivists. Their primary responsibilities will include:

  • Routine digital archiving tasks including: accessioning, mounting, and indexing of data collections, validation of data and conversion of data into different formats.

  • Assisting in the preparation, production and maintenance of webpages.

  • Assisting in the administration of social media accounts and the preparation and production of publicity materials.

  • Responding professionally to general enquiries about ADS services by telephone, email or in person and escalate complex issues accordingly.

  • Undertaking directed and self-directed informal and formal training.

  • Assisting with the organisation of promotional/marketing events.

Skills, Experience & Qualification needed

Candidates must have:

  • 5 GCSEs at Grade C (4) equivalent or above, including Maths and English

  • A good knowledge of archaeology

  • An ability to make effective use of standard office computer systems including word-processing, spreadsheets, and databases

  • Good written and verbal communication skills

  • An ability to work on own initiative, with appropriate guidance/direction

  • Good accuracy and attention to detail; and be able to complete tasks to a specified standard

They should also be tactful and diplomatic, adapt well to change, set high professional and personal standards, be motivated towards good customer service, and have a willingness to keep updated, learn new skills and receive relevant training as required. In addition, a degree level qualification in archaeology or other relevant subject AND/OR experience of work in the historic environment or archives sector for a minimum of 12 months, and knowledge of the organisation of the UK historic environment sector or digital preservation practices are desirable.

This post is available on a fixed term basis for 3 years.

Candidate Brief 7224.pdf


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