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Email at Risk: Challenges and Opportunities in Preserving Email

Sally DeBauche

Sally DeBauche

Last updated on 24 October 2019

Sally DeBauche is Digital Archivist at Stanford University Libraries in the USA


Email offers singular insight into and evidence of a person or organization’s self-expression, as well as records of collaboration, professional, social, and familial networks, and all manner of transactions. Email is an essential component of the archival record -- the modern equivalent of the type or hand-written correspondence of past centuries. However, email is also a complex format that poses many technical challenges to archivists working to preserve and provide access to it. In their 2018 report, the Task Force on Technical Approaches for Email Archives described email as, “…not one thing, but a complicated interaction of technical subsystems for composition, transport, viewing, and storage.”

Compounding this complexity, email is not a constant or consistent format. As email technology has evolved and email clients have fallen in and out of use, archivists working with historical email collections will encounter a wide variety of email file types. Thus, the most essential tasks of capturing, processing, preserving, and providing access to email pose a host of technical obstacles for cultural heritage institutions.

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Exploring 3D File Formats on the Sustainability of Digital Formats

Kate Murray

Kate Murray

Last updated on 24 October 2019

Kate Murray is Digital Projects Coordinator, Leader of Sustainability of Digital Formats and FADGI Audiovisual Working Group at the Library of Congress in the USA


3D content, both digitized and born-digital, continues to be an area of focus across the Library of Congress. Last year on the #WDPD blog, we focused on a recap of the Born to Be 3D: Digital Stewardship of Intrinsic 3D Data (#B2B3D) small group forum to discuss stewardship of born digital 3D data. This year on the Sustainability of Digital Formats website, we’re diving a bit more in depth to explore file formats for 3D for scanning, printing and modeling.

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Digital Preservation and Games

Nancy McGovern

Nancy McGovern

Last updated on 4 November 2019

Nance McGovern is Director of Digital Preservation at MIT Libraries, Massachusetts Institute of Technology (MIT) in the USA


This year for World Digital Preservation Day I decided to focus on the place of games in digital preservation. The digital preservation community benefits from having digital preservation games to help build understanding and awareness about good practice for digital preservation games also represent an example of complex digital content that may need to be preferred. I have been lightly monitoring a class on game design this semester as a way to continue thinking about games in the various ways digital preservation intersects with them.

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Taming the Pre-Ingest Processing Monster

Sheila Morrissey

Sheila Morrissey

Last updated on 4 November 2019

Sheila Morrissey is Senior Researcher at Portico, based in New York


We hear again and again that, first, one of the biggest threats to ensuring long-term access to our digital heritage is the cost of preservation, and, second, that one of the critical cost drivers is the set of activities associated with selection, acquisition, and other pre-ingest processing (such as quality assurance of acquired artifacts). 

As the amount of content in preservation archives grows at geometric rates, and as the artifacts in ever-increasing input streams continues to evolve, sometimes unpredictably, into varying new complex forms, how do we scale what might be called “pre-ingest” activities without scaling up our costs at the same rate?

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Charting the Landscape: A digital content review for effective long-term preservation planning

Daniele Balduzzi and Shiri Alon

Daniele Balduzzi and Shiri Alon

Last updated on 24 October 2019

Daniele Balduzzi is IT Officer/Archivist and Shiri Alon is Archivist at World Bank Group Archives


A year ago, our colleagues Jeanne Kramer-Smyth and April Miller published a post about the people and process investments required for the Archives of the World Bank Group (WBG) to fully handle both analog and born-digital records. In this post we will discuss how we are defining the digital landscape of the WBG in order to shape and refine our long-term digital preservation strategy.

Planning for long-term preservation of digital content is a challenging task, often resulting in more unanswered questions than definitive decisions. It’s a complex effort, but also an iterative process with a staggered implementation: setting a course for a distant future in a dynamic present requires a solid sturdy boat, a clear map to refer to, and the agility to navigate in uncharted waters.

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The Pre-Digital Preservation Black Hole

Eng Sengsavang

Eng Sengsavang

Last updated on 4 November 2019

Eng Sengsavang is Reference Archivist for United Nations Educational, Scientific and Cultural Organization (UNESCO) in Paris, France


Eng 1

Credit: George Chernilevsky: https://commons.wikimedia.org/wiki/File:Floppy_disk_2009_G1.jpg#/media/File:Floppy_disk_2009_G1.jpg

My experience of technology is inevitably historical: as a child of the 80s, an adolescent of the 90s, and an adult into the 2000s, I experienced first-hand the paradigm shift from analogue to digital technologies, alongside the continual accrual of different eras of technology co-existing simultaneously. Of course, not only mine, but every person’s experience of technology is necessarily historical: throughout our lives, we experience on a deeply personal and at the same time macro level the mutations of technologies that seem to gather speed over time, new technologies continually appearing and old ones disappearing or threatening to disappear, and being replaced or persisting in ways both predictable and unexpected.

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On a Transparent Process for Digital Preservation

Leslie Johnston

Leslie Johnston

Last updated on 24 October 2019

Leslie Johnston is Director of Digital Preservation at the U.S. National Archives and Records Administration (NARA) in Washington DC, USA


The Strategic Plan for the U.S. National Archives and Records Administration outlines a vision to ensure ongoing access to government information. Digital preservation is crucial for this work, as evidenced by the June 2019 direction (M-19-21, Transition to Electronic Records) to Federal agencies to transition to a fully electronic government and to end the National Archives’ acceptance of analog records after December 31, 2022.

The Strategic Plan also embraces an Open NARA, one that is both transparent about its operations and participates in an open community where it can learn from the insights of other organizations. As part of achieving that goal, NARA has released its Digital Preservation Framework for public comment. The release of this framework will allow NARA staff, federal agencies, the public, and our colleagues in the archival and preservation communities to weigh in and assist us in creating the standard for digital preservation in the U.S. Federal government. We want to ensure that both our process for identifying and mitigating risk in the electronic records that we preserve and make accessible and the decisions that we have made are as transparent as possible.

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Teaching a Young Dog Old Tricks: Emulation Research at the National Library of Scotland

Sara Day Thomson

Sara Day Thomson

Last updated on 8 November 2019

Sara Day Thomson is Research Officer at the DPC |  Graham Purnell is Digital Preservation Assistant at the National Library of Scotland


1: Getting Our Feet Wet in Emulation

World Digital Preservation Day celebrates all the inspiring work being done in digital preservation around the world. It celebrates innovative tools and techniques, effective advocacy and awareness-raising, and collaboration among fellow practitioners. This summer, I got to experience all of those things at the National Library of Scotland (NLS) as part of a digital preservation skills upgrade.

It all started when Lee and Graham - the digital preservation team at NLS - agreed to let me help them with some speculative research into emulation for digital preservation and access. I learned a lot about emulation as a technology but also about the real-life, facepalming frustrations of trying to coax 20-odd year old software to work properly on a legacy OS built in VirtualBox.

While the research was limited to a few test cases just to get our feet wet, I came away with a much deeper understanding of the opportunities and limitations introduced by emulation as a digital preservation strategy for heritage institutions. With patience and good humour, Graham taught this young dog some old tricks.

But before I get to the juicy bits, I thought I’d paint the scene a little with a few basics about emulation for those readers who, like I did, need a refresher.

If you’re all up to date on emulation as a digital preservation strategy, feel free to skip to section 3: It works! Wait, is it working?.

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Estamos perdiendo la credibilidad

Hernán Cabrera Pichuante

Hernán Cabrera Pichuante

Last updated on 5 November 2019

Hernán Cabrera Pichuante es Jefe de Proyectos Técnicos del Proyecto de Modernización de Archivos Nacionales de Chile (National Archives of Chile)


[English version follows]

Estamos llenos de información almacenada y muchos de mis conocidos en el área de TI insisten en que la copia no solo es segura, sino que, prácticamente eterna.

Es frecuente ver como las políticas de respaldo de los activos tecnológicos llenan bodegas con cintas magnéticas creadas en modernos sistemas automáticos de respaldo.

Es frecuente ver como una y otra vez, al querer recuperar algo la respuesta es: ¿te acuerdas de más o menos de que fecha es lo que me pides?

Es más frecuente aún, que luego de un par de días de búsqueda, la cinta se encuentre y lo que sigue es que estas, por lo general, contienen más de una versión del mismo documento y nos preguntamos …y ¿cuál de todos estos documentos es el que busco?

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La Red Iberoamericana de Preservación Digital de Archivos Sonoros y Audiovisuales (RIPDASA) frente al riesgo de pérdida de los archivos sonoros y audiovisuales

Perla Olivia Rodríguez Reséndiz

Perla Olivia Rodríguez Reséndiz

Last updated on 5 November 2019

Perla Olivia Rodríguez Reséndiz es Coordinadora de Red Iberoamericana de Preservación Digital de Archivos Sonoros y Audiovisuales (RIPDASA) e investigadora de la Universidad Nacional Autónoma de México (UNAM).


[English version follows]

Perla 1

En el Día Mundial de la Preservación Digital es necesario recordar  que subiste el riesgo de pérdida, tanto de las grabaciones sonoras y audiovisuales registradas en soportes analógicos como de las que fueron creadas de origen digital. Este es un peligro latente y un problema social contemporáneo que afecta a todos los archivos. No obstante, son especialmente sensibles a esta pérdida los países que hasta ahora no han puesto en marcha políticas y estrategias de preservación digital sustentable.

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